The Constitution of the NSA is as follow:
Article I. Name
The name of this student organization shall be known as the Nepalese Student Association.
Article II. Purpose & Goals
Section I. Purpose
The purpose shall be to serve as a platform for sharing Nepalese culture and tradition with other students; and to familiarize new Nepalese students with the American culture and help them with temporary housing and other immediate needs.
Section II. Goals
The major goals shall be to promote the participation in the Aggie activities and to assist the campus life of Nepalese students. Also, we contribute to make the diverse world by spreading Nepalese culture and by accepting other cultures.
Article III. Membership
Section I. Selection Process
Application for membership will be open February 1st of each year with an interview process to follow. The selection committee will choose new members annually.
Section II. Requirements
The membership is open to students who meet the following requirements.
(a) Attend in Texas A&M University (undergraduate, graduate or ELI)
(b) Nepalese citizen, Nepalese American, and those who are interested in Nepalese culture.
Section III. Attendance
All officers are required to attend all the meetings and organization events. University excuses will be accepted.
Section IV. Removal Procedure
Any member and/or officer having three unexcused absences a semester shall be removed from membership in the organization. A quorum of 50 percent plus one must be present at the meeting and a 2/3 vote must be obtained in order to remove the individual. The officer/member will have a chance at the meeting to present his perspective to members, other officers and advisors during the meeting before any final decisions are made.
The member and/or officer to be removed from membership of organization will be notified individually and the list of member and/or officer to be removed will be publicly posted on the organization’s official web page.
Section V. Appeals Procedure
The member and/or officer on the removal list may appeal if he/she thinks the removal is unfair. The appeals procedure is as follows:
(a) Your appeal must be in email addressed to firstname.lastname@example.org
(b) Office board undertakes to acknowledge the appeal and respond to the appeal within 3 working days
(c) The appeal will be considered by the office board of the organization
(d) Final outcome of the appeal will be notified within 10 working days
Article IV. Officers
Section I. Requirements
(a) Have a minimum grade point ratio (GPR) as stated below and meet that minimum GPR in the semester immediately prior to the election/appointment, the semester of election/appointment, and semesters during the term of office.
1. For undergraduate students, the minimum GPR is 2.00. In order to this provision to be met, at least six hours (half-time credits) must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ratio to election/appointment, at least six credit hours must have been taken during the course of either the full or two summer session(s).
2. For graduate level students the minimum GPR is a 3.00. In order for this provision to be met, at least four hours (half-time credits) must have been taken for the semester under consideration. In one limited circumstance, summer semester hours may be applied to this provision. In order for summer coursework to qualify toward a grade point ratio to election/appointment, at least four credit hours must have been taken during the course of either the full or two summer session(s) unless fewer credits are required as they complete the final stages of their degree.
(b) Be in good standing with the university and enrolled:
1. At least half time (six or more credit hours), if an undergraduate level student (unless fewer credits are required to graduate in the spring and fall semesters) during the term of office, and
2. At least half time (four or more credits), if a graduate level student (unless fewer credits are required in the final stages of their degree as defined by the Continuous Registration Requirement) during their term of office.
(c) Be ineligible to hold an office should the student fail to maintain the requirements as prescribed in (a) and (b).
Section II. Officers and Duties
– President: shall preside over regular and executive meetings, coordinate group activities, and communicate with the Officers and advisor on all matters.
– Vice President for Finance: shall assist president and preside over meetings in the absence of the president shall maintain a record of all financial transactions of the association and make all duly authorized payments.
– Vice President for Public Relations: shall assist president and preside over meetings in the absence of the president shall coordinate and supervise all publicity work of the activities and programs with internal and external public relations officer. Fund-raising.
– Vice President for Programs: shall assist president and preside over meetings in the absence of the president shall coordinate and supervise all social, cultural and athletic activities of the association.
– Vice President for Editing: shall assist president and preside over meetings in the absence of the president shall coordinate and maintain the directory of the association.
– Vice President for Electric Supports: shall assist president and preside over meetings in the absence of the president shall maintain the web site and coordinate the directory.
– New position can be added if necessary, following process.
Section III. Election Process
Elections shall be held at the first regular meeting during the month of June. A quorum must be present and a simple majority vote will win. Newly elected officers shall assume responsibility at the following meeting.
Section IV. Removal of an Officer
The members of the organization may remove an officer from the office by a two-third-majority vote of the total membership. A two-week notice must be given of intent to remove the officer.
Article V. Advisors
Section I. Expectations
– The advisor(s) to the Nepalese Student Association shall be a Texas A&M University employee as defined by the Human Resources Department. The advisor will be willing to obtain an appropriate level of experience, resource information and knowledge related to the mission, purpose and activities of the club.
– The advisor(s) will regularly attend executive and general meeting. They will be available for consultation outside of these meeting.
– The advisor(s) will assist the organization with the development of goals and objectives for the academic year. The advisor will also assist the organization with event planning and facilitation. When necessary, the advisor will be willing to attend events when necessary as identified through the planning process.
– The advisor will be aware of the University Student Rules and will assist the organization with adherence to these expectations.
Section II. Replacement
If for any reason the advisor is no longer willing and/or able to fulfill the responsibilities, they will formally communicate this to the student organization and the Department of Student Activities in writing. The organization will then determine the appropriate course of action for replacing the advisor.
Article VI. Meetings
Section I. Meeting Schedule
Regular meeting shall be decided at the beginning of the semester by the current officers.
Section II. Quorum
A quorum shall consist of 50 percent plus one of the memberships and must be present to conduct official business.
Article VII. Finances
Section I. Dues
Dues shall be determined per academic year and will be collected from all members of this organization.
Section II. Financial Transactions
All monies belonging to this organization shall be deposited and disbursed through a bank account established for this organization at the Student organization Finance Center and/or the Fiscal Office. All funds must be deposited within 24 hours after collection. The advisor of this organization must approve all expenditure before payment.
Article VIII. Amendments and Revisions
Section I. Amendments
This constitution may be amended at any time by a two-third vote of the active membership, subject to the approval of the Director of Student Activities.
Section II. Revision
The constitution is reviewed annually and subject to the approval of the Department of Student Activities.